Streamline Expense Claims with eClaim

Accuracy Matters

eClaim for Expense Claims

HRM.my’s eClaim system simplifies the expense claim process for employees and administrators alike. From submitting claims to enforcing company policies, eClaim ensures a hassle-free and efficient experience.

Whether it’s overtime claims, travel expenses, or daily allowances, eClaim handles it all with ease.

Why eClaim is Essential

Expense claims are a critical part of employee reimbursement, but manual processes can be time-consuming and error-prone. With eClaim, you can:

  1. Simplify the Process: Employees can submit claims quickly and easily.
  2. Enforce Policies: Automatically apply company policies, such as claim limits and eligible categories.
  3. Speed Up Approvals: Multi-level approval workflows ensure timely processing.
Accuracy Matters

Claim Made Easy

Quick, paperless claim submissions – no more spreadsheets!

  1. Submit claims from Web, iOS, or Android App.
  2. Easy form for daily expenses like travel, entertainment, and office supplies.
  3. Option to reuse past claims for fast re-submission.
  4. Track claim status, who approved, and full claim history.
  5. Download claim reports or individual claim forms as PDF.
Claim Made Easy

Smart Claim Rules

Custom rules that match your company’s policies.

  1. Set claim categories by GL account or income type
  2. Choose default amounts per claim type.
  3. Limit claim amounts monthly or yearly per employee group.
  4. Add overtime (OT) claim options.
  5. Follow e-Invoice-ready practices for company and personal reimbursements.
Smart Claim Rules

Reports & Integration

Seamless payroll connection and visual reports.

  1. Approved claims auto-sync into payroll.
  2. Clear visual reports with bar and donut charts.
  3. Easy-to-read data for finance and HR decisions.
Reports & Integration

What Can Employees Claim?

eClaim supports a wide range of expense types, including:

  1. Travel Expenses: Flights, accommodation, and transportation..
  2. Daily Allowances: Meals and incidental expenses.
  3. Overtime Claims: Approved overtime hours.
  4. Miscellaneous Expenses: Office supplies, training costs, and more.
What Can Employees Claim

Simplified Claim Process

eClaim eliminates the need for manual forms and spreadsheets:

  1. Monthly Claims: Employees can start a claim at the beginning of the month and update it as expenses occur.
  2. Document Attachment: Easily attach receipts and supporting documents.
  3. Real-Time Updates: Track the status of claims in real time.
Simplified Claim Process

Overtime Claims Made Easy

Overtime claims are seamlessly integrated into eClaim:

  1. Approval Workflow: Overtime must be approved before employees can submit a claim.
  2. Automated Calculations: Automatically calculate overtime hours and rates.
  3. Transparency: Employees and managers can view overtime claims and approvals in one place.
Overtime Claims Made Easy

Customizable Leave Types

Tailor leave types to your company’s policies:

  1. Standard Leave Types: Annual leave, medical leave, compassionate leave, marriage leave, and more.
  2. Advanced Leave Types: Claim leave, advance leave, and overtime leave.
  3. Tenure-Based Entitlements: Automatically assign leave days based on employee tenure (e.g., 8 days for 1-2 years, 12 days for 2-4 years).
Customizable Leave Types

Flexible Approval Workflows

eClaim supports complex approval processes:

  1. Multi-Level Approvals: Configure AND/OR approval workflows to match your company’s hierarchy.
  2. Customizable Rules: Set rules for different claim types and amounts.
  3. Real-Time Notifications: Keep employees and approvers informed at every step.
Flexible Approval Workflows

Focus on Productivity

In fast-paced environments, employees need to focus on their work, not administrative tasks:

  1. Reduce Hassle: Simplify the claim process to minimize distractions.
  2. Self-Service: Employees can submit and track claims without needing constant follow-ups.
  3. Automated Policies: Enforce company policies automatically, reducing the need for manual checks.
Focus on Productivity

Key Features of eClaim

  1. Simplified Submission: Employees can start and update claims throughout the month.
  2. Admins can monitor attendance in real time, even for remote or field employees.
Key Features of eClaim

Overtime and Leave Integration

Seamlessly integrate overtime and leave management:

  1. Overtime Applications: Employees can apply for overtime, which is reflected in the leave calendar.
  2. Document Attachment: Easily attach receipts and supporting documents.
  3. Overtime Claims: Integrated overtime claim process with approval workflows.
  4. Multi-Level Approvals: Customizable AND/OR approval workflows.
  5. Policy Enforcement: Automatically enforce claim limits and eligible categories.
  6. Real-Time Tracking: Employees and managers can track claim status in real time.
Overtime and Leave Integration

Benefits of eClaim

  1. Eliminates Manual Processes: No more paper receipts or spreadsheets.
  2. Speeds Up Approvals: Faster submission, review, and approval process.
  3. Reduces Errors: Automated calculations and policy enforcement minimize mistakes.
  4. Improves Transparency: Real-time tracking and notifications keep everyone informed.
Benefits of eClaim

Scalable for All Businesses

eClaim is designed to grow with your business:

  1. SME-Friendly: Simple and intuitive for small and medium-sized enterprises.
  2. Enterprise-Ready: Advanced features like multi-level approvals and policy enforcement for larger organizations.
  3. Customizable: Adapt the system to meet unique business requirements.
Scalable for All Businesses

Transform Your Expense Management Today

Say goodbye to manual expense tracking and hello to a streamlined, automated system with HRM.my’s eClaim. Whether you’re an SME or a large corporation, eClaim adapts to your needs, saving time, reducing errors, and improving efficiency.